Weddings are all about vows of love and memories. And one good way to achieve all these, apart from proper planning, is having a live band that will make the background music for the event. Because a live wedding will play an integral role in keeping the celebration festive and all the more memorable not only for you and your spouse but for the guests, it makes good sense to hire talented musicians who will ensure everyone will have a great time. So to make things easier for you, here are five good rules you should follow.
Begin your search well in advance If you are like most couples, you surely have an idea of what type of music you want for the big day. However, it is also important you are open for new or different sounds because you will encounter different bands once you start looking around. Likewise, do not forget that top talents are easily booked, so the thing is you need to give yourselves at least six months to a year to research different musicians. Searching early will give you better opportunities for making proper comparisons that will help you land a live act that suits your style, and will give you ample amount of time to deal with problems or conflicts that may arise.
Set your budget right Remember: live music doesn’t come cheap. So before you contact groups, your first order of business should be to get an idea about the price range of the wedding bands in your area. There are two good ways for you to do that. First up, ask people who may have had experience working with a wedding band in the past and see if they can give you an idea on pricing. Second, go through the websites of prospective bands. There is a strong chance that many of them provide a full listing of the prices of their packages. Some groups that do not disclose full pricing information may also list down minimum costs on their services that could be in the lines of “as low as” or “packages start at,” which are an excellent starting point for you to get an insight of their rates.
Once you get the figures, set your budget and leave a little room for surprises. Keep that number in mind as you meet with musicians and don’t be afraid to negotiate. Knowing what you can spend early on will prevent you from overspending and will also save you from headaches and stress in the long run.
Evaluate quality Basing your hiring decision on price alone is a sure-fire way to get a group that could break your wedding. So to avoid such a disaster, the best step you can take is to evaluate the quality of the band. Ask for a demo of their music and performances and schedule to see them perform live. It is only by doing so that you will be able to get the best value for your money and at the same time have a group that suits your style and will get your guests off their seats and onto the dance floor.
Discuss Once you have found a group, sit down with them and talk about the details. Tell them the list of songs they should and should not play as well as information on the venue, theme and everything there is about the wedding. Also, take this opportunity to voice out your concerns and don’t forget to be open about their suggestions. The more time you spend talking with the band, the better off the results will be.
Don’t forget the contract Whatever you and the band have agreed upon should be put in a contract. The paperwork should cover the fees, breaks, songs, attire, arrival and end time, over time, equipment and name of members and possible replacements, among others. There is never too much detail in the contract. So be as detailed as possible. This will ensure that you’ve got everything in order and will minimize problems along the way.
Lauren Bryant, who contributed the post above, is a seasoned writer who enjoys penning tips and advice related to wedding music and entertainment. She also blogs for Northern Star Music. When not writing, Lauren is always on the lookout for wedding trends and she also enjoys spending her free time doing arts and crafts.